January 18, 2018

Consider rotating your meeting format to keep members engaged

If your campus club or organization meets once a week that’s four and sometimes five meetings a month and things can get stale and boring. If you want to keep your members guessing, interested and always coming back for more consider rotating your meeting format and doing something different each week. Here are four standard meeting formats to consider for adding variety to the hum-drum meeting.

Dave Kelly - College Speaker - Consider rotating your meeting format

1. The Business Meeting – this is the format of most meetings that you are familiar with. It includes announcements, activity reports, the reading of the minutes, the treasurer reports, etc. You do your business and go. This format can get pretty boring especially if you meet every week and don’t have a lot of new business.

2. The Social Meeting – Consider using an occasional meeting to play board games, go to a movie, go out to eat, go bowling, have a movie night in a dorm room, or hold a social. If you have a few business items to cover, do that right at the beginning and then get right to the fun. It’s a great way for your members to form stronger relationships and relieve some of the tension that often comes with student leadership positions and the responsibility of running a successful club.

3. The Service Project Meeting – With a little planning you can do a service project right at your meeting and kill two birds with one stone.  Make boo-boo-bunnies, make cards for the elderly, visit a nursing home or just pick up trash around the campus or community. The key to success is to make it something very simple. This is especially great for members who cant make it to your other fundraisers. It also gets your members intermingling in an informal setting which once again leads to stronger relationships – and a stronger club.

4. The Guest Speaker Meeting – Bringing in a guest speaker is a great way to break things up and puts a new face at the front of the room. Your guest speaker could be a professor, someone from the community, or even a professional speaker if you have budget. You can choose a topic of importance to your community,  make it a special training session, invite someone from career services or someone in a career field related to your club. A professional can discuss how to get into specific career fields or even about specific opportunities within their company – the possibilities with a guest speaker are endless.

These are great ways to make your meetings fresh, interesting, and something for your members to look forward to. As an extra surprise you can keep the meeting format a secret until the attendees arrive. And if all else fails you can always throw a meeting icebreaker into any to liven things up.

PS. One quick important note… if you plan on going bowling, everyone’s going to need socks!



Leadership consists of a set of skills, methodologies and ideas that can be taught.

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About the Author: Dave "Gonzo" Kelly (64 Posts)

Dave Kelly is the leading authority on student leadership and community service on college campuses today. As a professional trainer, motivator, and servant leader, Dave is an expert on all aspects of running and leading campus organizations and developing the character of a servant leader. Dave has 20+ years training leaders and advisors from student government associations, campus activities boards and campus clubs of every kind on organizational leadership and community service projects. He has trained students and advisors at more than 150 different colleges and universities and is the national coordinator for the APCA Serves! Initiative by the Association for the Promotion of Campus Activities.

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